Communicate Guide - Creating a Journal

This guide focuses on the Journals section of the Communicate module. The Communication Journals are used for a variety of purposes:

• To document happenings throughout the child’s day
• Share updates and activities
• Report any incidents.
• Keep track of medication forms and other important information

Digital journals help speed up the documentation process and eliminate paperwork. Room staff will regularly be using Journals. Additional journal types, such as Food, Potty, Healthy & Incident, and Medication journals, will be covered in separate guides.

You can also download the PDF guide at the bottom of this screen.

TABLE OF CONTENTS

• Open the Child’s Profile             
• Create a Learning Journal
• Activity, Achievement and Observation Journals

Open the Child’s Profile             

      1.   Click the Communicate icon on the left hand side to access this module.

      2.   Select the Journal tab.

      3.   Find the child you would like to add the journal to in the list on the left-hand side. You can also search by entering 
            the child’s name in the Search field.

      4.   Select the child’s name and click the plus (+) symbol to the right, beside the date. The plus sign appears once a 
            child’s name has been selected.

NOTE: You can also create a journal for multiple children at once. Find detailed information for adding multiple children in the guide - Communicate - Filter and Multiple Children.

      5.   There are various types of journals that can now be created from the New Journal dialog box. Click on the Type
            drop down arrow to view the journal options.

Create a Learning Journal

Learning is the first journal option. This relates to any type of learning activity the child is doing, such as a preschool activity. 

1. To continue adding the journal, select Learning as the Type.

      2.   Click the Upload Photos button to add any accompanying images. Try to limit photos to three per journal to
            avoiding slowing down the system.

      3.   Ensure that neither the Staff/Admin View Only or Admin View Only boxes are selected, as this means that only
            staff/administrators or management can see this journal. Since a Learning journal is one we’d want the parents to
            see, leave these both unchecked. 

      4.    In the Description box, add any information for the parents or caregivers to see. For instance, if the children are
             working on learning about colours, write a brief description. 

     5.   Click the Submit button once you are finished adding your description and photos. The journal will appear instantly
           in the parent portal app once it is submitted. It will also appear on the main screen for the child.

Activity, Achievement and Observation Journals

View the other modules in the Communicate folder to continue learning how to create additional journal types as well as those for multiple children at once.